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Golf Cart & Utility Vehicle Policy

D Executive Protection strives to maintain a safe workplace. Accident and injury prevention is an important part of our job. Safety is everyone’s responsibility. We can achieve our safety goals with regular training, inspections, and maintenance. It is the policy of this company to protect our employees, equipment, facilities, and grounds. Agents, Officers, and all employees operating golf carts must be trained in the safe operations of the vehicles, authorized to drive the carts, and aware of others when driving any vehicle in the workplace.

Any employee who sees unsafe driving must report the driver to management.

Policy Content

Purpose

The purpose is to establish standards for the safe use and operation of a Golf Cart/Utility Vehicle on each designated facility or premises in which D Executive Protection operates.

Background

Departments at D Executive Protection provide Golf Cart/Utility Vehicles to employees so job-related duties can be fulfilled. Golf Cart/Utility Vehicles are used to transport equipment and D Executive Protection staff and management (only), patrol the facility grounds and make deliveries. This policy establishes consistent procedures regarding the following:

  1. Vehicle Operating Procedures

  2. Supervisors Responsibilities

  3. Department and Driver Responsibilities

  4. Operator Requirements

  5. Golf Cart/Utility Vehicle Condition and Standard Safety Features

  6. Accident Reporting

Compliance with these standards will ensure the safe operation of these vehicles for the campus community; including but not limited to Golf Cart/Utility Vehicle drivers, vehicle operators, cyclists, and pedestrians.

 

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Policy

Golf Cart/Utility Vehicles owned by D Executive Protection may only be used for security business by D Executive Protection employees, and student employees associated with D Executive Protection. Golf Carts/Utility Vehicles may not be used for personal business. If operated on a city street, knowledge of and compliance with applicable City laws, rules, regulations, and policies regarding use are the responsibility of the driver; noncompliance may result in citation and/or suspension of user privileges.

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Vehicle Operating Standards

  1. In order to operate a Golf Cart/Utility Vehicle, employees must be trained. The Golf Cart/Utility Vehicle training program will be provided by D Executive Protection Safety and Response team.

  2. Golf Cart/Utility operators are subject to the rules of the road, including stopping, turning, and safe operation. Golf Cart/Utility Vehicle operators observed in violation of these rules can be cited. 

  3. Drivers must have a valid Nevada Driver’s license with a satisfactory driving record and an updated driver’s authorization on file with no major traffic offenses.

  4. Golf Cart/Utility Vehicles are to be operated at speeds no greater than 10 MPH or as safety concerns demand. Operators should always consider the terrain, weather conditions, and existing pedestrian and vehicular traffic, which may affect the ability to operate the Golf Cart/Utility Vehicle Safely.

  5. Golf Cart/Utility Vehicle operators will stop at all “blind intersections” and then proceed with caution.

  6. Golf Cart/Utility Vehicles will be operated only within the confines of the designated property and shall not travel more than 100 feet away from the premises. 

  7. Golf Cart/Utility Vehicles are to be driven on an improved surface unless a non-improved surface is the only available way to gain access to the specific area where work is being performed. If the Golf Cart/Utility Vehicle must be in a landscaped area in order to allow a pedestrian(s) the proper right of way, it should be brought to a full stop, and then immediately returned to the designated driving surface as soon as the area is clear.

  8. Golf Cart/Utility Vehicles will be operated in such a manner that does not impede or interfere with normal pedestrian or vehicular traffic flow on sidewalks, ramps, or roadways. In that respect, Golf Cart/Utility Vehicles will be operated on service roads and perimeter sidewalks whenever possible rather than on internal facility/property sidewalks designed primarily for pedestrian use.

  9. Golf Cart/Utility Vehicles will be operated with the utmost courtesy, care, and consideration for the safety of pedestrians.

  10. Pedestrians will be given the right-of-way at all times.

  11. Golf Cart/Utility Vehicles that are equipped with the manufacturer’s seat belt will be utilized by both the operator and passenger.

  12. Golf Cart/Utility Vehicles will not be parked:

    a. In fire lanes
    b. In metered parking spaces
    c. In reserved parking
    d. Within 20 feet of the main entrance/exit of any building in any manner that would impede the normal flow of pedestrian traffic
    e. On sidewalks or ramps that would impede medical/handicap accessibility

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Supervisor Responsibilities

  1. Supervisors will ensure that each employee in D Executive Protection security department, who operates a Golf Cart/Utility Vehicle, is properly advised of this policy.

  2. Supervisors are responsible for obtaining a signed copy of the Golf Cart/Utility Vehicle Safety Guidelines Acknowledgement Sheet from each employee in their department who operates a Golf Cart/Utility Vehicle, attesting to the employee’s knowledge and understanding of, and agreement to abide by, the Golf Cart/Utility Vehicle policy. This signed "Acknowledgement Sheet" must be completed and maintained by the Supervisor in a digital format and stored as a physical file at D Executive Protection's headquarters, in addition to a copy provided to the designated property management.

  3. Drivers must have a valid Nevada driver’s license with a satisfactory driving record and an updated driver’s authorization on file with D Executive Protection HR Coordinator.

  4. If an accident or incident occurs (following notifications to the emergency response personnel) the driver must record the incident within D Executive Protection digital reporting systems, in addition to notifying  D Executive Protection security operations Supervisor or Director as soon as possible.

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Operator Requirements

  1. No one under the age of eighteen (18) may operate a Golf Cart/Utility Vehicle.

  2. Golf Cart/Utility Vehicle operators are responsible for the security of ignition keys during the time a Golf Cart/Utility Vehicle is assigned to them. Any time a Golf Cart/Utility Vehicle is unattended, the ignition will be turned off, and the key will be removed from the ignition and kept in the possession of the authorized operator.

  3. Golf Cart/Utility Vehicle operators are not permitted to drive while under the influence of alcohol or drugs (prescription or non-prescribed drugs), with open beverage containers, or while wearing devices that impede hearing, e.g., stereo headsets, earplugs, etc.

  4. All passengers must be in seats designed for such use. No passengers are allowed to be transported in the beds or on the sides of Golf Carts/Utility vehicles with the exception of the transport of an injured person on a backboard.

  5. Cell phone handset usage while driving a Golf Cart/Utility Vehicle is strictly prohibited unless responding to an emergency (use caution with Bluetooth and speaker phone if feasible).

  6. When the Golf Cart/Utility Vehicle is not in use, make sure to engage the parking brake.

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Golf Cart/ Utility Vehicle Condition and Standard Safety Features

  1. Golf Cart/Utility Vehicles owned by the D Executive Protection shall be equipped and maintained with working headlights and taillights if equipped.

  2. Golf Cart/Utility Vehicles that do not have any lights will only be operated during daylight hours.

  3. Golf Carts/Utility Vehicles should be in good working condition.

  4. Reflective tape will be placed on the front and rear bumpers for easier visibility at night. Golf Cart/Utility Vehicles will not be modified in any manner that affects the recommended mode of operation, speed, or safety of the Golf Cart/Utility Vehicle.​

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Accident Reporting

  1. All accidents involving a Golf Cart/Utility Vehicle will be reported immediately to the supervisor of the department to which the Golf Cart/Utility Vehicle is assigned, regardless of whether property damage or personal injury occurred.

  2. The Security Operations Office will investigate accidents and incidents.

  3. Upon completion of the investigation, depending on the severity, the driver may lose all privileges to operate Golf Cart/Utility Vehicles on all designated property(s).

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Golf Cart/Utility Vehicle Maintenance Responsibility

  1. Each Golf Cart/Utility Vehicle operator is responsible for providing timely notification of safety and maintenance concerns to the supervisor of the department to which the Golf Cart/Utility Vehicle is assigned.

  2. Each Golf Cart/Utility Vehicle operator is responsible for performing checks per shift change, before putting the Golf Cart/Utility Vehicle into operation. This checklist will be maintained with the Golf Cart/Utility Vehicle at all times.​ A digital copy of incidents or service requests can be completed within D Executive Protection's security guard management software.

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Safety Checklist

  1. Before leaving and operating the cart/vehicle at the beginning of each shift, the operator will check the following items:

  2. Proper tire condition and inflation

  3. Proper operation of brakes

  4. Indication of battery fluid leaks such as wet spots under the unit; for gas-operated carts, verify that the correct amount of fluids is in the cart and that there are no leaks.

  5. If the cart is in need of repair or maintenance, it should not be driven.​

  6. The First Aid box is locked and secured on the cart containing (any missing items are the responsibility of the last employee driver and the active driver, therefore a missing item should be reported immediately)

  •  Diamond-head forceps or tweezers.

  • Benadryl.

  • Tylenol, Ibuprofen, and Aspirin.

  • Burn cream.

  • 1% Hydrocortisone cream.

  • Neomycin and/or Bacitracin ointment.

  • Insect Sting Relief Pads (Ethyl Alcohol 50% to clean and Lidocaine HCl 2% to numb)        

  • Baking Soda

  • Dry Ice

  • Bandages

  • flashlight  ​

  • PURIFIED WATER ALUMINUM BOTTLE or BOX WATER

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Battery Recharge

  1. When recharging the batteries, the following safety rules shall be observed:

  2. Only an approved battery charger will be used to recharge the batteries (designed to shut off automatically when the batteries are fully charged).

  3. Do not recharge near an open flame or source of ignition.

  4. Pour baking soda on all spilled battery acid before cleaning up the spill. You should wash skin thoroughly with cold water if it comes in contact with battery acid.

  5. Disconnect all battery charger cords before using the cart.​

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Training

  1. Methods of training may include any combination of hands-on training, email distribution, mobile, and/or video. Training will be coordinated by D Executive Protection Security Operations Department.

  2. Security Officers and Student Workers: Upon implementation of this policy, all student workers must receive training via hands-on and/or a video presentation. Thereafter, returning student workers will be required to review the policy and sign the Acknowledgement Sheet. All sheets shall be maintained by the D Executive Protection Security Operations Department.

  3. Faculty & Staff: The entire Faculty and Staff shall be provided a copy of the policy via email upon implementation of this policy and annually thereafter. In facilities or properties where carts are used on a regular basis, additional training using video and/or hands-on training is recommended.

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Policy-Top Page
Purpose
Background
Policy
Vehicle Operating Standards
Supervisor Responsibilities
Operator Requirements
Golf Cart/ Utility Vehicle Conditon
Accident Reporting
Golf Cart/ Utility Vehicle Maintenance
Safety Checklist
Battery Reacharge
Training
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